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Minutes from Aug. 19th meeting
August 28th, 2009
BUDGET COMMITTEE MEETING
Aug. 19, 2009
Members present: Tom Gately, Carmine Fabrizio, Mike Shea, Jim Covey, Becki Pike, Lori Hogan, and Bonnie Moroney.
Guests: Bill Rines and Al Strasser
7:09PM meeting brought to order by Tom Gately
Al presented corrections from the July meeting minutes. They are as follows, in the words of Al Strasser:
“Mr. Strasser’s presented a chart showing the 30 year budget history of the Town of Carroll using figures developed by the Budget Committee in prior years and were supplied by Linda Dowling. The large graph also had another graph superimposed showing the past 10 year history of the Town Taxes from the DRA tax apportionment sheets.
The conclusion shown and reached from the date was that the Town of Carroll has a 200 year total of $816,975 in net increases from 1805 to 2005 and for the 3 years from 2006,7 and 8 had a total of over $913,000 in tax raises. The two periods of sharpest raises during the past 30 years were during the periods we had a budget committee in the town of Carroll.”
Minutes were accepted with above corrections. Carmine motioned and Mike seconded and it was passed.
Bill Rines was there to present where he was at with his proposed 2010 budget. He first said that he wanted to run 2 warrants this year. One to try again for a new truck and also one for the resurfacing of one of the town roads. He stated that he was not sure at this time what road he wanted to resurface.
Bill said he wanted to budget for $10,000.00 for a new law tractor, as the town is now mowing the lawns. We have a John Deer, but its wearing out and he doesn’t want to buy a cheap one as they will not stand up to the use they would give it. He said the Mike Roulard bought a good quality one and is very happy with it.
He wanted to put the equipment and repairs at $20,000.00 so that he could take the 416 Cat down to Milford Cat and have it gone over. He said the town has owned it since 1994 and it hasn’t been down there to be gone through. This would increase the life of the machine. It was suggested that Bill try to send it down this year as the money is there and that way he could bring that line item down a lot. He said that was a good idea and he would approach the select board about doing that.
He said he wanted to leave the Radio Repairs at $500.00 as he would be using at least $300.00 more this year and would need it in 2010.
He said that there is nobody around that does road grading, so that we should take that line down to $1.00 from $1600.00. Tom suggested that Billy look into a “grade all bucket” for the cat. That way the town could do their own grading.
Bill said that cold patch is going up in price so he wanted to increase that line from $500.00 to $1,000.00. Hot top, resurfacing, road side maintenance and culvert replacement will all stay the same.
Winter sand is going up so he is increasing from $4500.00 to $5000.00. and the same for winter salt, from $6,000.00 to $7,000.00. It was asked if he thought that the new salt shed would help with the loss of salt from exposure in the past, and Bill said that he certainly hoped so.
Bridge repair he said to take down to $1.00 as we had the new bridge. Bonnie asked about the painting or staining of the wood on the bridge. Bill said he wasn’t sure if they would paint it or stain it and what color. Bonnie suggested that by staining it at least it would protect the wood, and wouldn’t show chips. This is something that could be done this year, with the funds that are there.
Bill said the sweeper man had not gotten back to him yet, but he was hoping that there wouldn’t be an increase, so that is how he if leaving that line.
Gas and diesel to stay the same $10,000.00. The conversation stated that they had only used about $4,000.00 this year, and maybe they didn’t need that much. So Bill said then take it down to $8,000.00, as the price is better then it was when we were trying to figure last year. Lori suggested that they could calculate the average amount of miles they used and come up with a more accurate figure from that, using a high and low snow season as well.
Clothing, is staying the same right now, as they are under a contract. Bonnie asked when the contract was over. Billy was not sure, and Lori suggested that we need to have the lawyer check the contract, as some of them hide in there some automatic renewal clause. We want to get out of this contract. Bill said he has to figure out what they will need to do for uniforms if they don’t have the service maybe buy uniforms for them. Bonnie asked Bill to get together with Maryclare and ask her to contact the lawyer.
Misc. is requested to stay at $500.00.
They asked about the sidewalks, as none has been used this year. Billy said that they are suppose to complete the rest of Rte 3 north next month and then next year, he wants to start on the Rte 3 south. Jim asked if the state was not responsible for the sidewalks on Rte 3 south as they had put the in. Bill said no the state has nothing to do with them, and if we ask them to do it, they would probably tear them up first.
Jim asked if he could ask questions now. He asked why there was a line for shop and expense plus one for tools, was there a difference. Bill said not really. Jim suggested that we bring the shop expenses and tools up to $3,000.00 and remove the tool line all together. He asked what Bill was looking for this coming year for tools. Bill said he needed a 10 ton floor jack and they are around $500.00.
Billy said he didn’t know why he had a supply line. It was suggested that it was for office supplies, and he said he added that into his misc. Bonnie said she would check with Maryclare to see if it should be separated vs. added together.
Conversation from assorted members felt that Bill should think about resurfacing Straw Road. Bill said he felt from the vote last year that they didn’t want it, so he was looking at other roads. They said that they felt people were against it because of the way it was warranted incorrectly.
Bill said that road maintenance could be removed all together, as he had separated it out into different sections a couple of years ago, and will not need it again.
Al Strasser was recognized by the chairman to show his charts. He showed the group his first graph and said the Lori had not seen it, and went on to the second one, and Bonnie said that he had shown us that the July meeting, and rest of the group agreed. So he excused himself the left.
Bonnie went over that the Select board will present their budget to the Budget Committee on Oct 21st, and that after that we would be inviting the committees, and dept to present their budgets to the budget committee. Bonnie said she was not sure how many weeks they would need, but Tom said we could use the first three weeks in November and the first three weeks in Dec. Bonnie said the would see how many we used last year and send out an e-mail to the group to make sure its ok. Then she would but the letters together to send out, so people would know when they were to come.
We will also select the date for the first public hearing, but leave time to have a second one if needed.
Jeff Duncan and Bill Dowling told Tom that they would come to the Sept 16th meeting to go over where they were with their proposed 2010 budgets. Tom asked Bonnie to ask both of them.
Lori motioned to adjourn meeting at 8:35PM and Carmine second and it passed. Next meeting will be Sept. 16, 2009 7 PM