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Minutes of Nov.12,2008
November 16th, 2008
Budget Committee Meeting
November 12, 2008
Member present: Mike Shea, Tom Gately, Carmine Fabrizio, Lori Hogan, and Bonnie Moroney
Members excused: Ken Mills
Guest: Bill Rines
Meeting brought to order 7:12PM
Tom said there was one correction from the Nov. 5, meeting on the paragraph with the Engineering cost, it should be Bonnie abstained not sustained.
Tom motioned to accept minutes as corrected, Carmine second and it passed.
Bill stated with the proposed Highway Dept budget first.
He said has had a proposed road contract for Straw Road for $130,000.00 and it is figured by tonnage of pavement. He has a signed contract for the balance of the money that is left in this year Highway Maintenance, resurfacing and sidewalk repairs, so that the select board may roll the balance over to 2009 budget.
He said he had left the salaries alone as the select board is working on. He started at
01-4312.10-200 Telephone - $1,500.00
01-4312.10-201 Shop Expenses and Tools $2,500.00
01-4312.10-202 Tools $500.00
01-4312.10-250 Equipment Purchase $6,000.00 Bill said he wanted to buy a Pavement cutter and compactor in 2009
01-4312.10-260 Equipment and repairs $10,000.00
01-4312.10-271 Radio Repairs $500.00
01-4321.10-300 Road Maintenance $1.00
01-4312.10-301 Highway Maintenance-Grading $1,600.00
01-4312.10-302 Cold Patch $750.00 Bill stated the price of this has gone up quite a bit.
01-4312.10-303 Hot Top $5,000.00
01-4312.10-304 Highway Maintenance and Resurfacing $50,000.00
01-4312.10-305 Roadside Mowing $4,000.00 Bill was asking if he should be starting to do the mowing themselves, or hire somebody to keep doing this. Bonnie asked how much of the working time this took up, and he said well it took time plus one of the mowers was not in the best shape, so they would probably need to replace that one. Bonnie, asked if it might be better to leave it as the highway seem to have quite a few projects coming up in 2009, and see how this year goes, and maybe in 2010 we should look at replacing the mower and them start mowing again. Bill said part of this money if for the side of the roads being mowed as well not just the grass.
01-4312.10-306 Culvert Replacement $3,000.00 Tom said that Bill still had money left from 2008 budget that had not been used, maybe he should go down, but Bill explained that he has some ordered so that he will have it on hand when they start working on roads.
01-4312.10-307 Winter Sand $5,000.00
01-4312.10-308 Salt $6,000.00 Bill stated that salt was going up a lot, and that he was planning on cutting back on the amount that he uses in order to help the cost.
01-4312.10-309 Gravel $4,000.00
01-4312.10-310 Bridge Repair and Maintenance it was discussed that the bridge had just been replaced and what kind of maintenance could there be? Bonnie noted that the wood rails would need to be stained and the group felt that $500.00 would be enough.
01-4312.10-311 Contract Labor-Sweeping $4,000.00 Bill stated that there were two roads that were not done last year that needed to be added and that contractor had said his price would be going up some, but we had not gotten a signed contract with him yet.
01-4312.10-350 Gasoline $12,000.00 Bill said it was hard to gage what the prices will be and how much they will use.
01-4312.10-360 Clothing $3,000.00 Bill said he was in a contract with this company, but was not that pleased with it. Bonnie suggested that he bring the contract to the Select Board and see about sending it to legal counsel to see if we can get out of this.
01-4312.10-900 Miscellaneous $500.00
01-4312.10-901 Sidewalk Repair $15,000.00 Bill said he had a signed contract for the balance of this years that he will take to the select board to roll over to be added with 2009’s and he will be able to complete that section of sidewalk. Lori said that the select board needed to check with LGC about how this money is rolled over and how is has to show up. Bonnie said she would check into this.
01-4312.10-902 Supplies, Billy said this is a mistake he didn’t ask for this, so this will be voided.
General Building
01-4194.10-100 Janitor $8,000.00 Bill said the select board had decided that amount. Lori asked what buildings that involved, and Bill said the Town Hall, PD and the FD.
Lori said well the FD is bigger now so wouldn’t it take more, but Bonnie said that Jeff said every other week was fine, and they take care of what ever in the mean time.
01-4194.10-101 Town Buildings Labor $6,000.00 Tom asked it this was reflected in Bill, Scott and Greg’s salary. Bonnie said no but that she would go back and adjust them to reflect this as well.
01-4194.10-102 Recreation Area Labor $2,000.00 Bonnie said she would add this adjustment as well. 01-4194.10-200 Contract Labor $5,000.00
01-4194.10-411 Heating Oil $40,000.00. Lori asked it the town had locked into a price yet and Bonnie said no Maryclare had been in contract with Stiles and was also going to call another business to see what they came in with. Bonnie said that last year she had called several and none of them could beat Stiles, but right now if we locked in we would be the same as last years rate. Tom said well there’s some left over and with a new and smaller furnace going in maybe we won’t need as much. Bonnie reminded them that the PD uses a lot of fuel and she feels it should stay at $40,000.00 for this year.
01-4194.10-412 Heating Plant Maintenance $2,500.00
01-4194.10-430 Repairs and Maintenance of Town Buildings $30,000.00 Bill said there was still some electrical things that needed to be addressed in the gym, the outside wall in the hall way by gym, the side porch by the discontinued door, and both the down stairs bathrooms.
01-4194.10-440 Recreational Area Maintenance $2,500.00 Lori asked what they were planning on doing in the recreation area for 2010. Bill said they were going to finish the boy’s bathroom, fence around the top of the steps, and fence the basketball court.
01-4194.10-450 $17000.00 This is the rental for the PD
01-4194.10-610 Janitor Supplies $1,000.00
01-4194.10-900 Miscellaneous $600.00
Water Distribution and Treatment
04-4332.10-100 Water Salaries $15,000.00 Bonnie said she would go over the highway salaries again and make sure the %’s are incorporated in this.
04-4332-10-101 Part-time Labor $1.00
04-4332.10-103 Overtime $2,000.00
04-4332.10-200 Contract Labor $15,000 Bill said this was for Scott Hayes and that hopefully once the three of them take the course for testing the water themselves we won’t need to contract him anymore.
04-4332.10-201 Contract Labor Expansion $5,000.00 Bill said this year they want to put 8 inch line on Birch Road and Paquette Road, but hydrants. Presently there is only a 2 inch line that comes down from Little River Road.
04-4332.10-300 Water Supplies $15,000.00
04-4332-10-301 Postage $500.00 This is to mail all the samples of water.
04-4332-10-302 Telephone $800.00
04-4332.10-303 Electricity Bill had said $19,000.00 but going off of the average price per month for 2008 and adding a recommended 6% increase it came to $21,800.00
04-4332.10-304 Propane $3,000.00 Bill said he can feel a big difference already with the new furnace that was put in the water house, so that will hopefully make a big difference.
04-4332.10-400 Audit $750.00. Tom asked Bill about the audit money and Bill said they had never been audited but left the money there just in case. After conversation it was decided to take the amount down to $1.00 and if the day ever came we could find the money on some other line.
04-4332.10-401 Generator Service Contract $300.00 After discussion it was discovered that Bill did all the servicing to the generators, so the word Contract should be removed.
04-4332.10-402 Equipment Repairs $5,000.00
04-4332.10-403 Water Meter Software Support. This was left open until Bonnie talks to Becki as Lori thought that the water software was under 01-4150.10-621 Computer Software Support. Bonnie will check.
04-4332.10-404 Chemicals and Equipment $7,500.00
04-4332.10-500 Water Supplies $2,300.00
04-4332.10-510 Licenses and Fees $500.00 even though all was not used this past year we are leaving as all three are taking a class for testing water and will need the licenses when they pass.
04-4332.10-610 Water Services $1.00
04-4332.10-700 Sand and Gravel $1,000.00 Bill said he wanted Loom added to this description as he often has to Loom a place if they tear it up.
04-4332.10-800 Water Expansion $5,000.00 (see Contract Labor Exp. 04-4332.10-201)
04-4332.10-801 Water Expansion Piping $5,000.00
04-4332.10-802 Water Expansion Testing $500.00
04-4332.10-900 Miscellaneous $750.00
Bill also mentioned that he had gotten some bids for new plow truck, but he would be going to Linda Dowling for help in writing up the Warrant for it.
It was brought up again about the salaries and that they didn’t look right and Bonnie said she would go over them and fix them. The Committee started to vote on the proposed budget items that Bill had presented. They began with the Highway Dept.
01-4312.10-200 thru 01-4312.10-302 voted and passed
01-4312.10-303 thru 01-4312.10-311 voted and passed. It was recognized that 310 had been changed to $500.00
01-4312.10-350 thru 01-4312.10-902 voted and passed
Next they moved General Government Buildings
01-4194.10-100 thru 01-4194.10-200 voted and passed
01-4194.10-411 Bonnie motioned to leave the amount at $40,000.00 voted and passed.
01-4194.10-412 thru 01-4192.10-900 voted and passed
Water Distribution and Treatment
04-4332.10-100 thru 04-4332.10-101 voted and passed, Lori abstained
04-4332.10-103 voted and passed, Lori abstained
04-4332.10-200 voted and passed
04-4332.10-201 voted and passed
04-4332.10-300 voted and passed
04-4332.10-301 thru 302 voted and passed
04-4332.10-303 Lori calculated to amount used per month for 2008 and got total for 2009 plus the recommended 6% for $21,800.00 voted and passed
04-4332.10-304 voted and passed
04-4332.10-400 Tom motioned to change this amount to $1.00 Carmine seconded and it was passed
04-4332.10-401 thru 402 voted and passed
04-4332.10-403 deferred to Becki
04-4332.10-404 thru 610 voted and passed
04-4332.10-700 thru 900 voted and passed
No other business to address Tom motioned to adjourn and Carmine second and it passed.
Meeting adjourned at 8:44PM