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Minutes of 5/1/2014 DRAFT
May 14th, 2014
Carroll Planning Board
Meeting Minutes
May 1, 2014
“These minutes of the Town of Carroll Planning Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions,
deletions and corrections by the Planning Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSAS 90-A: 2.
Members Present: Chairperson Donna Foster, Mike Hogan, Dr. Evan Karpf, Selectperson Representative, Bonnie Moroney
Members of the Public: Dave Scalley, Richard Krapf, Joan Karpf, recording
Minutes taken by Rena Vecchio, Secretary
Pledge of Allegiance
A quorum being present, Chairperson Foster called the meeting to order at 7:00 p.m.
Review Minutes of April 3, 2014:
There being no additions or corrections, Bonnie Moroney made a motion to: accept the minutes as written. Mike Hogan seconded and the minutes passed with 3 ayes and 1 abstention (Donna Foster was not at that meeting.)
Correspondence
Chairperson Foster read an email from Stan Brokowski, Code Enforcer/Bldg Inspector, regarding the proposed pedestrian trails around the Lake Caroline ponds.
Stan Borkowski to Don Bouchard, Horizons Engineering representing Bretton Woods Ski Area CLP:
Tuesday, April 22, 2014
Don, this is a confirmation to our discussion regarding the trail project at Bretton Woods. As you know use of outdoor land for recreation use, not involving buildings and available for the public or persons living in Bretton Woods, is an allowed use, the reference being item B under 303.2 of the town ordinance. It is my understanding there are no proposed buildings, no parking, no services and no lighting. A walking bridge will be the only structure which requires a building permit. Also there is no subdivision of land. No site plan review is necessary at the town level, but you may wish to have a site plan review as a formality of record, though it is not required. All necessary permits need to be acquired from DES and shoreland. Work has to adhere to Section 503.2 in the town ordinance regarding environmental concepts.
Report of Officers and Committees
Election of Officers
Mike Hogan made a motion to: nominate Donna Foster to continue as Chairperson for another year. Evan Karpf seconded and the motion passed unanimously.
Bonnie Moroney made a motion to: nominate Mike Hogan for the Vice Chair position for the coming year. Donna Foster seconded and the vote was unanimous.
Master Plan
Tabled till June
Site Plan Review Regulations Update Sub-Committee
Donna Foster asked if anyone had done anything with the Regulations. She said:
• We need to scan the disk so we can see what we have on it.
•
• We need to see if there are any updates that were done by Linda Dowling.
• The bond information is in the back of the regulations and she feels it should be place in the front part of the regulations.
• If there is no bonding done, there will be no signing of plats until roads are checked and accepted. (page 39, section D) Evan Karpf said that the applications say they have to have a bond.
• Donna said she had talked to Greg Hogan, Road Agent, and he would rather be involved with the inspection of the roads rather than checking after the completion of the roads. (referring to section C, page 39)
Chairperson Foster said this needs to be discussed again.
Unfinished Business
Secretary’s Position
Chairperson Foster brought up the Secretary’s position that is available since the resignation of Linda Dowling. This was done without any warning and left the board without a secretary since the April 3rd meeting. She stated that Rena Vecchio, secretary that is standing in, will do so until a decision is made by the Planning Board. Discussion continued by the Board:
• Whether to have a salaried position or to stay with the hourly wage being used now.
• It was discussed whether it would be advisable to bring the position back to the Town Hall.
• Donna figured out the amount of money left in the budget for the position and it came out to approximately 29 to 30 hours a week.
• It was decided to discuss with the Zoning Board what their needs for a secretary would be and try to put the two boards needs together to make it one position, Planning Board/Zoning Board Secretary, or not.
• Evan Karpf felt an ad should be placed for the position and note what is needed for that position.
The Chair said the consensus seemed to be to start with the needs of the ZBA first.
Third Party Review
Donna told the board about an email she sent to Ted Kupper, Provan & Lorber, about Third Party Reviews and the history and costs of them. Attached to the minutes in the Town Hall will be the copy of the email.
Voluntary Merger
Need to gone over more.
Legal-Joan Karpf and Birchwood Commons, LLC vs. Town of Carroll
Chairperson Foster brought up the lawsuit between Joan Karpf and Birchwood Commons, LLC and the decision made by the court. Joan Karpf and Birchwood Commons lost the suit and in a letter from the Town’s lawyers, it was recommended that the Plannning Board send Hunt Properties, the reason for the suit, a letter with the results and a letter from our lawyers would be attached. Bonnie Moroney, Selectmans’s representative, said that the Selectman had voted to move ahead with the recommendations. The Chair said the board would put together a letter from the PLBD.
Mylars
Mike Hogan made a motion to: accept the Chain of Custody form as written. Bonnie Moroney seconded and the motion passed unanimously.
Secretary’s Job Description
It was decided that the job description was subject to change and should be tabled till next month.
Chairperson Foster introduced Richard Krapf to the PLBD. He has owned property in the Town of Carroll since 2002 and would like to become more involved. He would like to volunteer to be an alternate to the PLBD. Dr. Karpf made a motion to: accept Richard Krapf as an alternate to the PLBD. Mike Hogan seconded and the motion passed unanimously.
Mike Hogan made a motion to: adjourn the meeting. Bonnie seconded and the vote was unanimous.