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Minutes of 6/4/2012 DRAFT

June 15th, 2012

Carroll Board of Selectmen
Meeting Minutes
June 4, 2012
DRAFT
"These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2."

Minutes recorded by Maryclare Quigley, Secretary

Board members present: Bill Dowling, Mark Catalano, Paul Bussiere.

The meeting was called to order at 7 PM by Chairman Dowling

Members of the public present: Mike Gooden, Carmine Fabrizio, Ann Fabrizio, Ike Ikasalo, Jane Ikasalo, Judy St. Croix, Jeremy Oleson, Richard Nelson, Janet Nelson, Scott Sonia, Rob Gauthier, Bill Smalley, Dave Scalley, Joe Gillis

Pledge of Allegiance

The meeting was filmed by Judy St. Croix

The Board announced the approval of bills and signing of checks.

Selectman Bussiere made a Motion To: Approve the minutes of 5/8/2012 as written. Selectman Catalano seconded and the Motion passed unanimously.

Selectman Catalano made a Motion To: Approve the minutes of 5/21/2012 as written. Selectman Bussiere seconded and the Motion passed unanimously.

Selectman Catalano said as he will not be available next week, the meeting regarding the Water Department debt will be held later in June.

Chairman Dowling started the budget process for 2013 with the budget for the Selectmen’s Office, Town Clerk/Tax Collector and Treasurer. He said he took the expense column figures out of the Town Report. He used the new budget worksheet which has a column for the budget from 2 years ago, one for the previous year (current) and the expenditures from last year (2011) along with columns for department request, Selectmen request and Budget Committee vote. Mr. Dowling said the numbers for 2013 are basically those from 2012 with adjustments when possible. As line 01-4150.10-111 (Selectmen’s Office Staff) is now a part time position, this was changed from $24,432 to $20,384. Selectman Bussiere recommended that line 01-4150.10-114 (Overtime) be at least at $4,500 as $4,597 was actually expended in 2011. It was noted that we sign a contract for Auditing. Association Dues should be increased by $20 for Town Clerk/Tax Collector dues. The Miscellaneous line, 01-4150.10-804 had been budgeted at $900 and $3,032 was actually expended. The Secretary said she will get the breakdown for that. The request for 2013 was kept at $900. The Training line should be increased by $200 to $1,350 to include Town Clerk for State Conference, as the TC Travel line has been eliminated as there are no more trips to the bank for state work. It was pointed out that the amounts for principal and interest payments are for both the landfill bond and the water loan.

2011 2012 2013
01-4130.10-130 Selectman 2,100 2,100 2,100
-131 Selectman 1,800 1,800 1,800
-132 Selectman 1,800 1,800 1,800
-135 Treasurer 4,283 4,283 4,283
-136 Town Clerk/Tax Col. 33,475 33,475 33,475
-137 Deputy Town Clerk 13,000 44,154 11,154

01-4150.10-110 Administrative Asst. 30,532 33,699 30,449
-111 Selectmen’s Off. Staff 22,689 24,432 20,384
-114 Sel. Off. Overtime 1 5,000 4,500
-250 Tax Map 4,000 2,500 2,500
-260 Town Report 2,000 2,000 2,000
-301 Auditing 14,000 15,000 15,000
-390 Office Equipment 1,000 1,300 1,300
-603 Off. Equip. Maint. 1,000 1,400 1,400
-604 Assoc. Dues 1,400 1,550 1,570
-620 Office Supplies 5,000 5,000 5,000
-621 Comp.Software Support 10,000 12,000 12,000
-622 (Proval) 1,610 1,802 1,802
-625 Postage 2,600 3,600 3,600
-740 Telephone 2,600 2,600 2,600
-800 Town Officers Expense 1 1 1
-801 Bank Service Charges 1,200 800 800
-802 Advertisements 900 900 900
-803 Registrars Fees 1,000 400 400
-804 Miscellaneous 900 900 900
-805 Training 1,200 1,150 1,350
-808 Comstar Billing 2,057 2,057 2,057
-809 Travel Expense 1,300 1,450 1,600
-900 Travel Expense,TC only 1,100 900 1
-901 Prop.Tax Abatement Int. 0 2,000 2,000

01-4152.10-200 Property Assessing 30,000 35,000 35,000

01-4153.10-200 Legal Expense 16,000 13,000 13,000


01-4153.10-200 Retirement 67,130 86,398 86,398
-201 FICA 18,858 17,200 17,200
-202 Medicare 8,639 8,100 8,100
-300 Employee Insurance 150,225 142,300 142,300
-301 Unemployment Comp 947 953 953

01-4196.10-520 Town Insurance 30,782 33,553 33,553
01-4196.20-520 Workers’ Compensation 22,677 20,000 20,000
01-4199.10-200 Dog Costs 150 150 150

01-4441.10-200 Welfare Direct Assistance 15,000 20,000 20,000
-201 Welfare Administration 3,000 2,000 2,000

Principal Long Term Notes
01-4721.10-200 L T N – Landfill, Water 59,623 61.806 61,806

Interest
01-4721.10-200 L T N – Landfill, Water 34,313 30,630 29,130
-201 T.A.N (Tax Antic. Note) 1 1 1

Selectman Catalano noted that he was unable to attend, but Chairman Dowling and Selectman Bussiere met with the appraiser from CNP, Phil Bodwell, regarding why some properties had been denied tax abatements (agenda of May 21). Mr. Bodwell explained they looked at comparable surroundings, houses and/or areas when reviewing the requests and found they were not disproportionately or unfairly appraised. The Board asked if the denials could be written more clearly and also asked that the reason be put on the first line.

When Selectman Catalano asked for opinions of the meeting, Chairman Dowling said the way Mr. Bodwell explained it that it’s being done fairly, and he had paperwork to document it. He said he was satisfied with the explanation. Selectman Bussiere said he asked about their comments on recommending or not, and said they were told the Select Board has the authority to disagree but they (the Select Board) must be able to prove why they did and must also be able to show theirs was fairly done. It was stated that taxpayers have the right to appeal through the BTLA or NH Superior Court if they choose. When asked if all properties were being reappraised for the revaluation, Chairman Dowling said yes they were.

Abatement request denials were next and as there was one for Mr. Catalano and Ms. Houghton, the father and sister of Selectman Catalano, he asked to recuse himself on this item. Chairman Dowling made a Motion to: Accept the denial for Catalano/Houghton and Selectman Bussiere seconded. The Motion passed 2 to 0, with 1 recusal.

When the Abatement request approvals were brought forward, Selectman Catalano again asked to recuse himself as he is the tenant for the property owned by Cobalt Properties NH Corp. Selectman Bussiere made a Motion to: Approve the abatement request for Cobalt Properties. Chairman Dowling seconded and the Motion passed 2 to 0 with 1 recusal.

The following items were approved and signed:

Abatement Request Denials – Martin, Carr, Nicoll, Monahan, T., Samtani Rev. Trust, Turcotte,
Phelps Family Trust
Abatements – Whitehall Management International, Werner, Johnson, Walsh, Vecchio, Eames
Partnership (3 properties)
Town Hall Use Permit Application -- McGee
Water Warrant (Turn Ons & Repairs) – O’Brien, Carlson-Cunningham Trustees, Saffian,
Roesbery
Water Warrant – Late Fees
Bank of New Hampshire Corporate Authorization Resolution
Chairman Dowling explained the signature card for the checking account was changed so
only the Treasurer will sign checks from now on. This removes any possible liability from
the Select Board.

Other:

Selectman Catalano said the Chamber of Commerce would like to thank the Richard Gould family for the donation of flowers in the boxes at the corners of the intersection of Routes 3 and 302. They would also like to recognize the efforts of Lee Hallquist for staining and placing the boxes at the intersection. Jim Covey had hoped to come to the meeting to make these announcements, but was unable to so he had contacted Selectman Catalano.

Chairman Dowling said we had one of the best Memorial Days he had been to and commended Andy Martel for his hard work.

Chairman Dowling stated the Board had awarded the contract for New Straw Road last week to Pike. He noted that Greg Hogan had asked about an extended warranty as he had been requested to do, and was told it would probably start about $100,000. Mr. Dowling noted the normal warranty from any of these companies is a year as we have already been quoted.

Ike Ikasalo said he had a couple of follow-up questions on the budget presented earlier. He mentioned that during the discussion of accepting credit cards for various payments and being able to do these on-line, it was stated that the town would need its own website. He wondered if the former website was still up and costing money and when it would end. It was explained that the original site is still working as it is actually owned by someone else, but the cost for updating, etc. has stopped. Next, Mr. Ikasalo asked about postage and if we should get reimbursement from other departments and committees and it was explained that we are reimbursed now from those who use postage: Water Department, Planning Board and Zoning Board. He also asked about the credit card costs and fees and it was explained that ALL costs and fees associated with using credit cards are paid by the users. He thanked the Board for the information.

Rob Gauthier asked the Board if there is a vacancy in the Fire Department. Chairman Dowling said yes, there is. He asked if the position will be advertised and how. Chairman Dowling said it would be advertised as a Fire Chief/Fulltime Firefighter. When asked if requirements would include emergency medical care, Chairman Dowling said they will be looking for Firefighter, Level II, Fire Inspection I and EMT I. Mr. Gauthier asked if it was a resignation and if it could be discussed in public. Chairman Dowling said it couldn’t be discussed in public as it was all done in non-public. When Mr. Gauthier asked about the timeframe for posting the job, Chairman Dowling said they wouldn’t rush into it as they want to do it right, but that it will be done as soon as possible. Mr. Gauthier thanked the Board for their time.

As there was no further business, the Board was polled and went into non-public session for personnel matters at 8:25 p.m.

At the close of Non-Public Session, Chairman Dowling moved to return to Public Session and seal the minutes from Non-Public Session. Selectman Catalano seconded and the Motion passed unanimously.

There being no further discussion, Chairman Dowling made a Motion to: adjourn the meeting. Selectman Bussiere seconded and the Motion passed unanimously. Chairman Dowling declared the meeting ended at 9:22 p.m. The next meeting will be on Monday, June 18, 2012.

Town of Carroll, New Hampshire ®2025